- Implemented encryption for personal data, ensuring secure storage and transmission.
- Used industry-standard cryptographic protocols to safeguard sensitive student information.
Development of a digital school diary software solution for improved school communication
Project overview
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Industry
Education
Provided Services
Business analysis, web development, database design, UI/UX design, software architecture, infrastructure design
Type of the Project
Web application
Collaboration Model
Outsourcing
Duration
A year and a half
Team Size
Two senior full-stack developers and a QA specialist, one designer, one solution architect
Project business objectives
01
Generate revenue
Construct a plan that enhances efficiency and productivity and adds value to schools, making the product more appealing for broader use.
02
Improve communication
Students, parents, and teachers should be able to communicate efficiently, ensuring they can quickly access information related to their studies and reduce communication gaps.
03
Make the administrative work more straightforward
Automate the grade book, attendance system, and information delivery tasks, and relieve the administrative staff of their hard work.
04
Bring user participation to a higher level
Deliver a clever and highly available venue that drives usage by students, parents, and teachers, ultimately improving teaching quality.
About the project
Evinent developed an online school diary to connect students, parents, and teachers better. The client approached us looking for a solution to make academic performance more transparent and enhance interactions within the school system. The end product lets students access homework, check grades, and receive teacher notifications. Parents can track their child’s progress through grades, performance charts, and direct teacher communication. Teachers can grade work, mark attendance, share student achievements, and send parent-teacher meeting summaries.
Process overview
Process overview
We used an iterative development approach, where we slowly progressed through building and implementing different parts of the chatbot. Through this platform, the client could test the functionality early on, make the necessary adjustments without significant rework, and adjust the system to their business needs.
Requirements analysis & planning
Core Feature Implementation
User Feedback and Iteration
Enhanced Performance Tracking
Absence Management
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Requirements analysis & planning
First, our team had to thoroughly study the client's business needs. We connected with the primary stakeholders closely to set priorities and objectives and then define the project scope. This particular stage was undoubtedly crucial to the initial, scalable, and effective solution.
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Core Feature Implementation
Core Feature Implementation
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User Feedback and Iteration
To design a system that would be perfect for the intended users, we decided to gather detailed input for teachers and parents right from the source, i.e., the school leadership and the various educational professionals. This process allows us to indeed partner with you on this matter by choosing what benefits our school system and also determining what we need to focus on.
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Enhanced Performance Tracking
In response to feedback, we introduced detailed performance charts, allowing parents and educators to analyze student progress over specific timeframes for better decision-making. This is a significant milestone, marking the beginning of a new era in our efforts to serve our stakeholders most efficiently and effectively.
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Absence Management
We have incorporated a new feature into the system for tracing student absent days with definite reasons to explain them, such as medical leave, parental notes, or unexcused absences, thus making the attendance records more transparent.
Requirements analysis & planning
Requirements analysis & planning
First, our team had to thoroughly study the client's business needs. We connected with the primary stakeholders closely to set priorities and objectives and then define the project scope. This particular stage was undoubtedly crucial to the initial, scalable, and effective solution.
Core Feature Implementation
Core Feature Implementation
Core Feature Implementation
User Feedback and Iteration
User Feedback and Iteration
To design a system that would be perfect for the intended users, we decided to gather detailed input for teachers and parents right from the source, i.e., the school leadership and the various educational professionals. This process allows us to indeed partner with you on this matter by choosing what benefits our school system and also determining what we need to focus on.
Enhanced Performance Tracking
Enhanced Performance Tracking
In response to feedback, we introduced detailed performance charts, allowing parents and educators to analyze student progress over specific timeframes for better decision-making. This is a significant milestone, marking the beginning of a new era in our efforts to serve our stakeholders most efficiently and effectively.
Absence Management
Absence Management
We have incorporated a new feature into the system for tracing student absent days with definite reasons to explain them, such as medical leave, parental notes, or unexcused absences, thus making the attendance records more transparent.
Challenges we faced and how we overcame them
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Сhallenge 1
Ensuring Data Security
The platform is used for student data, which makes data protection extremely important. The individual data had to be encrypted to avoid unauthorized access and meet the security standards.
solution
We introduced reliable security protocols to safeguard the data in motion and at rest. In addition, a new role-based access control (RBAC) system was implemented, which ensured that the information and data available to the users had limitations based on their roles, thus making it more secure from unauthorized personnel.
Сhallenge 2
Role-Based Access Management
The system needed to accommodate multiple user roles, including principals, teachers, parents, and students, each with different access rights. For example, class supervisors should see all grades for their class, while parents should only view their child’s records.
solution
Our developers have created an adaptable role-based access system that contains certain rights for different individuals. This system not only makes it safe to interact with the data available, ensuring that no one else but the user is displayed, but it also retains the privacy and structure of the organization.
Сhallenge 3
Data Backup and Recovery
We required a dependable backup system to ensure that our data would be protected even during an emergency, leading to a fast recovery that would not affect the platform's operations.
solution
We implemented automated, scheduled backups stored in secure cloud environments with redundancy. This ensures data integrity and enables fast recovery in case of system failures.
Key security measures
Key security measures
Data Protection
Role-Based Access Control (RBAC)
- Defined specific permissions for different user roles (principals, teachers, parents, students).
- Ensured that each role could only access relevant data, maintaining privacy and security.
Backup and Disaster Recovery
- Set up automated, scheduled backups stored in a secure cloud environment.
Technology stack
Backend
Microsoft .NET Framework 2.0, C#, Microsoft ASP.NET
Database
MS SQL Server
Infrastructure
IIS (Internet Information Services)
Integration of third-party systems
- Enabled SMS notifications for parents to receive important messages from class supervisors or school administrators.
- Ensured reliable message delivery through direct integration with telecom providers.
Features
01
Student Access
- Homework Tracking: Students can access homework, deadlines, and additional materials uploaded by their instructors. This guarantees they always have the most current tasks and can organize their time efficiently.
- Grade Overview: The system provides real-time access to grades for all subjects, allowing students to track their academic performance and identify areas for improvement.
- Messaging System: Having a communication tool directly in the system allows students to receive messages from teachers in private and in groups, making them aware of all necessary information, such as essential announcements, schedule changes, or additional learning materials.
02
Teacher Tools
- Grade & Attendance Management: An organized digital system allows teachers to quickly input and manage student grades and attendance records, reducing paperwork and errors and enabling accurate tracking of students' performance.
- Class Performance Overview: Class supervisors can see the students' grades for all subjects in their class. They can also gauge the class's performance as a whole, identify struggling students, and thus help them.
- Announcements: Teachers can post important updates, reminders, or event notifications for students and parents. This feature ensures critical information reaches the right audience without relying on external communication tools.
- Parent-Teacher Meeting Summaries: Teachers can provide a brief description on a website of the most important talking points, the decisions made, and the things to be discussed after the meeting. This way, transparency is maintained at a high level, and parents who could not be present are also informed about the meeting topics.
Impact on company’s business growth
Our digital transformation efforts played a key role in the client's business success:
Stronger Connection Between Schools, Students, and Parents
A new platform was designed to bring students, parents, and educators together and keep them updated about academic progress. This app also helped the staff conduct their work, like grading, with ease and hold conversations more efficiently.
Revenue Growth through Subscription Models
The platform has gathered much favor and attention among educational institutions, particularly schools, and districts, which have opted to move away from the free basic option to the paid one.
Operational Efficiency for Schools
Automating the grading, attendance recording, and communication processes significantly decreased school administrative duties, resulting in the seamless operation of the schools for longer.
Competitive Advantage in the EdTech Market
With a comprehensive feature set, the client positioned itself as a leading provider of digital school management solutions, attracting more institutions looking for modern educational tools.
Project results
The product's final result is a web-based system for children, their parents, and their educators, which will also reduce school management. The tool offers the possibility of checking the students' academic development, managing homework, and monitoring attendance to make the educational procedures faster and more straightforward.
Deliverables
Role-Based Access Control
Guaranteeing safe and organized login for students, parents, teachers, and school leaders through data privacy and the correct permissions.
Student Performance Tracking
Real-time grade tracking plus progress charts that are comprehensive and available to children and parents.
Homework Management
A centralised platform for teachers to allocate and keep homework records, with an easy interface for students and parents to access.
Attendance and Absence Tracking
Digital attendance records, including the option to label the reasons for an absence.
Messaging System
Individual and collective interactions across the educator, learner, and family communities for fast information distribution and dialogue.
Administrative Insights
Tools for school administrators to manage student performance and make well-considered determinations across different classes.
Drop us a line
78%
Enterprise focus
20
Million users worldwide
100%
Project completion rate
15+
Years of experience